Host a Fundraising Event

General

I/We agree that prior approval to hold a third-party event/initiative on behalf of the CMHA Edmonton is required. Approval is based on the type, theme, and financial viability of the event/initiative.

I/We agree that CMHA Edmonton assumes no legal or financial liability associated with the event/initiative.

I/We understand that support and participation by CMHA Edmonton staff and/or volunteers is limited to available resources, and a confirmation of available resources will be shared upon signing of agreement.

I/We agree that we will obtain all necessary permits, licenses, and other approvals prior to their event/initiative. CMHA Edmonton will not apply for any permits, licenses or other approvals on your behalf. The only licenses CMHA Edmonton will obtain for an event include those for raffle, casino, and/or bingo.

I/We agree that the event/initiative must be in accordance with Canadian Mental Health Association Edmonton Region’s mission, vision, and values.

I/We agree that the event/initiative will not be illegal or contrary to public policy, will not be deceptive, will not be for an unrelated business and is strictly for the purpose of the charity.

I/We agree to abide by and observe all applicable laws, rules, regulations, and ordinances of government authorities, including rules, health and safety practices and ordinances of government and health authorities throughout the planning process and on the event/initiative day.

I/We agree that each party shall be responsible for its own employees, volunteers, contractors, and affiliates. Each party shall indemnify the other for any liability resulting from the gross negligence or willful misconduct of its own employees, volunteers, contractors, or affiliates.

I/We agree that the Organizer has full responsibility with organizing the event/initiative. CMHA Edmonton will have no roles or responsibilities in organizing and carrying out this event/initiative.

I/We agree that the Organizer shall notify the Association in writing of any changes to the Event/Initiative Details and to the Start Date, End Date and Location identified above, which notification shall be provided as early as possible after the Organizer becomes aware of such changes.

I/We agree that CMHA Edmonton may at any time withdraw the right to use its name for fundraising or other purposes if the event is deemed damaging to CMHA Edmonton. If CMHA Edmonton withdraws, the event in its name and all such activities shall cease and be discontinued within 24 hours of decision. CMHA Edmonton will not be responsible for financial or other damages that may result from this cancellation

CMHA Edmonton does not trade, sell or exchange databases or lists of biographical information in any way and abides by the Freedom of Information and Protection of Privacy Act.

Promotional

I/We agree that CMHA Edmonton must authorize use of its name and/or logo in promotional and informational materials before its use.

I/We agree that it is my responsibility to get the necessary permission to take photos/videos/recordings of participants and volunteers.

I/We agree that the CMHA Edmonton has rights to use photos taken at the event for future promotional or advertising purposes.

I/We agree that if a professional fundraiser or promotions individual is hired to coordinate an event that benefits CMHA Edmonton, CMHA Edmonton staff will be notified within 24 hours.

CMHA Edmonton cannot provide media support, nor can it guarantee media attendance at your event.

Financial

I/We understand that CMHA Edmonton is unable to provide financial assistance to third party events/initiatives.

I/We agree that CMHA Edmonton will receive an accounting of all net proceeds from the event within forty-five (45) business days of the conclusion of the event. CMHA Edmonton requires that event organizers use satisfactory financial controls. A full accounting of monies, including donor lists and any advantages received by the donors must be provided upon receiving funds. Receipts will be issued for the date funds are received by CMHA Edmonton. As per CRA, all tax receipts required for the current calendar year need to be received in hand by December 31 of that year.

I/We agree that CMHA Edmonton issues official income tax receipts in accordance with the guidelines set by the Canada Revenue Agency.

I/We agree that tax receipts can only be issued to those who have not received an advantage – a product or tangible item in return for their donation (this includes sponsorship and recognition). The donation must also be voluntary and there has to have been a transfer of property. All gifts, including donations made online, must meet the conditions defined by Canada Revenue Agency (CRA).

I/We agree that I/we will discuss with CMHA Edmonton staff before offering tax receipts. CMHA Edmonton agrees to advise the third party about Canada Revenue Agency regulations relating to the issuing of charitable tax receipts.

I/We agree to adhere to all federal, provincial, and municipal laws and assure that compensation to any professional fundraisers or promoters shall not be based on commission or percentage of monies raised.

Insurance

I/We agree to use the standard CMHA Edmonton waiver for participants and ensure the waiver will be returned to CMHA Edmonton within 45 days (about 1 and a half months) of the event/initiative.

I/We agree that the Organizer shall, at its own cost and expense, take out and keep in full force and effect proper insurance coverage depending on the type of event/initiative. The Organizer shall take out and keep in full force and effect, any form of insurance if CMHA Edmonton makes it a requirement.

I/We agree that where applicable, insurance and/or liquor licenses must be obtained, and copies submitted prior to the event/initiative. The Organizer acknowledges that CMHA Edmonton is not responsible for obtaining any such permits. The Foundation may request certified copies of any or all permits obtained by the Organizer in respect of the event/initiative.

I/We agree to indemnify and hold CMHA Edmonton harmless against any and all claims, demands, losses, costs, expenses, obligations, liabilities, damages recoveries and deficiencies, including interest, penalties and reasonable legal fees that may be incurred or suffered by the organizer which raise, as a result from or related to the applicants fundraising event or fundraising program. Third-party organizers are required to underwrite all costs and CMHA Edmonton will not incur any costs.

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Third-Party Event Form